QuickBooks & Xero Integration

Simplify Your Accounts Receivable Workflow

Connecting your billing automation tools with QuickBooks or Xero ensures that all financial data stays synchronized in real time. This integration eliminates manual data entry and provides a more efficient way to manage invoices, payments, and collections.

Accounting Software Integrations

QuickBooks & Xero Integration

$20/Month

QuickBooks™ & Xero™ Integration helps businesses simplify their accounting by automatically syncing payment activity from the MagicPay Gateway directly into their accounting software. This integration removes the need for manual data entry and keeps financial records accurate and up to date. Payments, invoices, and transaction details are automatically connected in one streamlined workflow. Businesses can save time, reduce errors, and maintain better financial visibility. It is an efficient solution for managing accounting while focusing on growing your business.

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How It Works

Seamless Accounting Automation

The integration securely connects your MagicPay Gateway with your accounting platform to automatically transfer payment data as transactions occur. Each payment processed through MagicPay is synced directly with your accounting software without the need for manual entry. This automation helps keep your financial records accurate and consistently updated. By eliminating repetitive tasks, businesses can reduce errors and improve bookkeeping efficiency. It provides a reliable way to maintain clear and organized financial data.

Supported Payment Sources

Virtual Terminal transactions

E-Commerce payments

Card terminal payments

POS system transactions

Key Features

Software Integrations

Connect your payment and accounting systems with powerful software integrations designed to simplify your workflow.

Invoice Messenger

Automatically send invoices to your customers based on a custom schedule that fits your billing cycle.

Automatic Batch Reconciliation

Automatically receive and match bank deposits with your recorded transactions for faster reconciliation.

Customer Portal

Provide your customers with a secure online portal where they can log in anytime to view their invoices and payment history.

Integrated Payments

Enable your customers to make payments quickly and conveniently through integrated payment options.

Technology Fees

Technology fees provide flexible options that help businesses manage and offset payment processing costs.

Auto Pay

Customers can set up automatic payments to ensure their invoices are paid on time without manual effort.

Paper Mail

Branded invoices can be automatically printed, prepared, and mailed to your customers without manual effort.

Late Fee Manager

Encourage timely payments by automatically applying late fees to overdue invoices.

Payment Planner

Customers can set up flexible payment plans to break up larger invoices into manageable installments.

Flexible Payment Solutions

Offer your customers multiple ways to pay with secure and seamless payment options.

Credit Card Payments

Accept all major credit and debit cards

Process one-time payments, refunds, credits, and voids

Repeat transactions from previous sales to avoid duplicate entry

Swipe cards using integrated USB card readers

Pay multiple invoices for the same customer at once

Secure, tokenized, and encrypted transactions

ACH Processing

Accept direct bank payments with ACH

Reduce processing costs compared to credit cards

Convert paper checks into electronic payments

Secure, tokenized, and encrypted processing

Collect online authorization forms with e-signatures

Improve cash flow with faster bank transfers

Check Processing

Deposit checks electronically without visiting the bank

Speed up payment processing and cash flow

Capture check images using mobile or desktop devices

Automatically match payments to open invoices

Secure digital storage of check records

Devices & Integrations

This integration works seamlessly across the entire MagicPay payment infrastructure, ensuring that all transactions are automatically captured regardless of how payments are accepted. Whether payments are processed in-store, online, or through virtual terminals, the data is synchronized with your accounting software in real time. This helps maintain accurate financial records across every payment channel.

Compatible with

POS systems

E-Commerce payments

Virtual Terminal transactions

Wireless payment terminals

Payment devices such as Clover and Dejavoo

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Complaint Surcharging

With Magicpay POS Compliant Surcharging, businesses can recover credit card processing costs while staying fully compliant with card network regulations. Customers are clearly informed of any applicable surcharge before completing the transaction, ensuring transparency and a smooth checkout experience.

Customers paying with a credit card are prompted to review and accept the surcharge before completing the payment.

The surcharge fee is automatically itemized on the sales receipt, giving customers a clear breakdown of their transaction.

Magicpay POS automatically identifies card types and ensures surcharges are applied only to eligible credit card payments, not debit or prepaid cards.

When customers view invoices, they are notified that a surcharge may apply for credit card payments, ensuring full transparency.

All surcharge transactions are automatically recorded and integrated with reporting systems, simplifying accounting and reconciliation.

Dual Pricing

With Magicpay POS Dual Pricing, businesses can display both cash and card prices throughout the payment process. This allows merchants to offset card processing fees while giving customers the flexibility to choose their preferred payment method.

Magicpay POS displays both cash and card prices clearly throughout the checkout process.

Customers can see the cost difference upfront and select their preferred payment method with complete transparency.

Once a payment method is selected, Magicpay POS automatically applies the correct pricing and records the transaction accurately.

Streamline Billing With QuickBooks & Xero Integration

“Xero” and “Beautiful business” are trademarks of Xero Limited. | Intuit, QuickBooks, TurboTax, Proconnect and Mint are registered trademarks of Intuit Inc. | All other trademarks, service marks and other registered marks are the property of their respective owners.

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QuickBooks & Xero Integration

Simplify Your Accounts Receivable Workflow

Accounting Software Integrations

QuickBooks & Xero Integration

How It Works

Seamless Accounting Automation

Supported Payment Sources

Key Features

Software Integrations

Invoice Messenger

Automatic Batch Reconciliation

Customer Portal

Integrated Payments

Technology Fees

Auto Pay

Paper Mail

Late Fee Manager

Payment Planner

Flexible Payment Solutions

Credit Card Payments

ACH Processing

Check Processing

Devices & Integrations

Technology Fees

Complaint Surcharging

Dual Pricing

Streamline Billing With QuickBooks & Xero Integration

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